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| Bid Classification: |
Services
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|---|---|
| Bid Type: | RFP |
| Bid Number: | 19R42 |
| Bid Name: | Technology Equipment Safety Inspections and Minor Repairs |
| Bid Status: | Awarded |
| Bid Awarded Date: | Fri Mar 1, 2019 (EST) |
| Bid Closing Date: | Fri Jan 25, 2019 4:00:00 PM (EST) |
| Question Deadline: | Fri Jan 18, 2019 4:00:00 PM (EST) |
| Electronic Auctions: | Not Applicable |
| Language for Bid Submissions: | English unless specified in the bid document |
| Submission Type: | Online Submissions Only |
| Submission Address: | Online Submissions Only |
| Public Opening: | No |
| Description: |
York Region District School Board is seeking Proposals for the annual inventory, and safety inspections of fixed and portable power equipment in Broad Based Technology and Auto Shops. This contract will also include minor maintenance repairs (under $1,000, first year of contract only) and minor safety repairs (under $500). This relationship will allow the Board to ensure that we are purchasing quality service at a competitive price, while improving management reporting and reducing material and administrative costs.
There are approximately 34 secondary schools and administrative buildings throughout the York Region District School Board that have broad based technology and auto shops. Within these locations there are approximately 20 mixed technologies facilities, 36 wood based facilities, 1 sheet metal shops, 5 machine facilities, 15 welding facilities, 21 auto transportation facilities, 12 cosmetology and 16 culinary facilities. As a result, there are approximately 126 shop areas in total to be visited which require yearly inspections.
The Board spends approximately $100,000 per year for inspection Service required. These numbers are estimates only and should not be construed as a guarantee; rather it is shown to provide an indication of the potential of this Contract. The Board is also requesting separate lump sum pricing to complete asset tagging of all equipment, and separate lump pricing to complete shop layout drawings. Please refer to the documents for further information.
York Region District School Board serves one of the fastest growing areas in North America – the Regional Municipality of York, located in the Greater Toronto Area. The Board has schools in each of the Region’s nine area municipalities – Aurora; East Gwillimbury; Georgina; Markham; Newmarket; Richmond Hill; Vaughan; Whitchurch-Stouffville; and the Township of King.
ELECTRONIC BID SUBMISSIONS ONLY, shall be received by the Bidding System, no later than the closing date and time.
All Bidders shall have a Bidding System Vendor account and be registered as a Plan Taker for this Bid opportunity, which will enable the Bidder to download the Bid Call Document, to receive Addenda/Addendum email notifications, download Addendums and to submit their bid electronically through the Bidding System.
Late Bids shall not be accepted by the Bidding System. To ensure receipt of the latest information and updates via email regarding this bid, or If a Bidder has obtained this Bid Document from a third party, the onus is on the Bidder to create a Bidding System Vendor account and register as a Plan Taker for the bid opportunity at https://yrdsb.bidsandtenders.ca
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| Bid Document Access: | Bid document preview, bid opportunity, and award notices are available on the site free of charge. Suppliers are not required to register for a bid opportunity prior to previewing unsecured bid documents. Please note, some documents may be secured and you will be required to register for the bid to download and view the documents. To obtain an unsecured version of the bid document and/or to participate in this opportunity, an annual or a per bid fee must be paid (annual fee - $418.95, per bid fee - $125.75). |
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Meeting Locations
NOTE: If a site meeting is mandatory, failure to attend a MANDATORY site meeting will result in immediate disqualification from the bid process.
The following are the meeting times and locations for the bid: